How to plan a Taco Bar Party (Easy guide for Memphis hosts)

Planning a party and want something fun, easy, and guaranteed to impress guests? A taco bar is one of the best ways to feed a crowd; whether it’s a birthday, graduation, backyard get-together, or even a wedding.

At El Mero Taco, we’ve catered hundreds of events across Memphis, Germantown, and Collierville, and taco bars are by far one of the most popular (and stress-free) options.

Here’s exactly how to plan one… without overthinking it!

How many tacos per person?

This ius the question everyone asks first.

A good rule of thumb:

  • 2-3 tacos per person for lighter events (about 6 ounces of meat per person)

  • 3-4 tacos per person for bigger appetites or dinner.

If you are serving sides like chips, queso, guacamole, rice and beans, you can stay closer to the lower end.

PRO TIP: It’s always better to have a little extra than to run out. Get a few extra pounds of meat if you are unsure.

What to include in a taco bar?

A great taco bar is all about balance… proteins, toppings, and sides.

Proteins (choose 2-3)

  • Grilled chicken

  • Carne asada (steak)

  • Pulled pork or make it more authentic and offer a Yucatan staple, Cochinita Pibil

  • Put a spin on the classics, chopped smoked brisket

  • Vegetarian options like grilled veggies are also a great idea

Tortillas

  • Corn tortillas (great option for people with gluten allergies)

  • Flour tortillas (a crowd favorite)

  • our suggestion, offer both.

Toppings

  • Shredded cheese

  • Lettuce or cabbage

  • Salsa

  • Mexican crema

  • Pickled onions

  • Limes

  • Cilantro

  • Guacamole

  • Pico de gallo

Sides

  • Rice

  • Beans

  • Chips

  • Mexican street corn

Overall, you want to keep it somewhat simple. Too many options slow things down.

How to set up your taco bar (flow matters)

This is where most people mess up.

The order should be:

Plates > Tortillas > Rice and Beans > Proteins > Toppings (these can go on a separate table if possible) > Chips, Queso, Guacamole, Salsa > Napkins and utensils > Drinks, cups and ice (also on a separate table if possible).

This keeps the line moving and avoids bottlenecks.

PRO TIP: If you have 50+ guests, consider a double sided set up or two lines.

How much does a taco bar cost in Memphis?

If you’re doing it yourself, costs can add up quickly between groceries, prep time, and set up.

For catering in Memphis, most taco bar options typically range: $18-$24 per person

Food truck catering is also a great alternative and can help with the whole party vibe.

At El Mero Taco, we help customize everything based on your event size, location, and setup. You do not need to be overpaying or over-ordering.

When is a taco bar a perfect menu choice?

Taco bars work especially well for:

  • Birthday parties

  • Graduatuon celebrations

  • Backyard gatherings

  • Corporate lunches

  • Casual weddings

They’re flexible, fast, and appeal to almost everyone; yes, even picky eaters! Who doesn’t love a taco?

What to look for when hiring a caterer in Memphis?

Not all catering options are created equal and this is something many people don’t realize until it’s too late.

If you’re hiring a caterer or food truck in Memphis, make sure they are:

  • Properly permitted

They should have valid permits form the Shelby County Health Department which ensures they’re preparing and serving food safely.

  • Approved to cater off-site

Not every restaurant or food truck is licensed for off-site catering. This is especially important for weddings, schools, and larger events as well as when serving liquor.

  • Insured and experience

A professional caterer should have liability insurance and experience serving events similar to yours,

Ask all the questions that come to your mind, no question is a dumb question.

What about the decorations?

A taco bar doesn’t have to be complicated but a few thoughtful details can take your setup from simple to memorable.

  • Keep it natural + colorful: Lean into textures and color, wooden board or trays, baskets, bright napkins and table runners. Don’t forget about fresh elements like limes, corn, or even little potted aloe.

  • Label everything. It looks better + helps guests. Label proteins and toppings. You can even add fun names if you want to add some personality.

  • Add heights and layers. Avoid creating a flat setup. Use risers, crates, or stacked boards. Place proteins and toppings at different heights. This makes your taco bar look more styled.

  • Use what you have or even whimsical items like empty Mexican soda bottles or cans as flower vases. You can include Mexican candy or even corn husks as part of the decor. Remember, it’s supposed to be fun and relaxed!

  • Have fun!

Want us to handle the catering for you?

If you rather skip the prep, cooking, and setup; we’ve got you!

Check out our taco bar catering menu or talk to a catering specialist to get a custom quote for your event.

We will help you build the perfect taco bar (or bring the food truck) so you can actually enjoy your party.

Are you ready to place an order? Place your order online today!

FAQ

How far in advance should I plan a taco bar party? We recommend 2-3 weeks in advance, especially during busy seasons. You want to give your guests enough time to plan to attend your party. We only need 48-hour notice for a medium size catering.

Can taco bars work for large groups? Yes! Taco bars are great for groups. They are a great option for picky eaters, offers a variety of food for different age groups, and keeps the menu options simple but fun. No party is too small or too big for us to cater.

Do you offer vegetarian options? Absolutely! There are plenty of ways to build a taco bar that works for everyone. As a matter of fact, our rice and beans are vegan!


 

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